Meeting room booking for operators
SuiteSetter turns the email back-and-forth into a booking that confirms itself. Priced, permissioned and ready to invoice. White-label, on your own subdomain.
Serviced offices · Coworking · Business centres · Venues · desktop, tablet and phone
After · with SuiteSetter
Booking confirmed
MRB-2026-000482
The Boardroom · The Hive, Nottingham
Fri 24 Jul · 14:00–16:00 · Seats 12
Confirmation emailed · added to calendars (ICS) · on next statement
~20 min
from zero to a live booking site on your subdomain
0
double bookings. Locked at the database, not hoped for
147
automated tests guarding pricing, privacy and every booking rule
£0
per-user fees. Invite every client and colleague you like
Why operators switch
All the features you actually need
Approvals, recurring series, waitlists, VAT, Xero, Stripe. All in the box, not on the roadmap.
Beautiful enough to wear your name
Five curated themes tuned for light and dark. Your logo, your colours, your domain.
So easy nobody asks how
Drag a slot, see the price, book. Your clients won’t need a manual, or a phone call.
The heart of it
Every room side by side. Drag a slot, see the price before you commit, book it on the spot. Watch it work ↓
✓ Drag to book and the price appears before you commit
✓ Double-booking impossible: transactions, row locks, buffers
✓ Opening hours, blackouts and cleaning time respected automatically
✓ Other customers only ever see “Unavailable”, never who or why
Who it’s for
Select one to see how SuiteSetter fits.
hosted.
Flexible workspace
Your clients book their own rooms under your rules, with customer-specific rates, discounts and notice periods included. The front desk stops being a switchboard and gets back to hosting.
Per-client pricing, discounts and free-hours allowances
Instant booking or approval, set per room
Late-cancellation rules with forfeit, block or refund
Beyond the diary
Hourly to full-day rates, customer-specific pricing, free-hours allowances, discounts and VAT, computed at booking and frozen forever, so reports never change behind your back.
Allowance ledger: 10h quarterly → 9h remaining · carry-over on
Publish a public room catalogue guests browse without logging in. They see live availability, price estimates and book-by-phone details. Other bookings only ever show as “Unavailable”.
Stripe pay-by-card at booking, monthly statements per customer with per-person breakdowns, branded PDFs, and a one-click Xero CSV for the same period.
White-label
Your clients see your logo, your colours and your domain, never ours. Five curated themes tuned for light and dark, and a separate installation with its own database for every operator. Total data isolation, by design.
Front desks, off the phone
Illustrative quotes for the design. Swap in your customers’ words.
“The phone stopped ringing about room availability. That alone paid for it.”
“We put our logo on it, pointed our clients at it, and it just looked like ours. Nobody asked what software it was, which is exactly the point.”
“Members book on their phones, credits draw down on their own, and the statement matches to the penny.”
“Month-end used to be an afternoon of spreadsheets. Now it’s a PDF and a Xero import before my coffee goes cold.”
“Approvals for the main hall, instant booking for the small rooms, an audit trail for the committee. Everyone’s happy, even the committee.”
“A client tried to sneak a 7am booking past the opening hours. It politely said no, so I didn’t have to.”
A white-label meeting room booking platform for operators: serviced offices, coworking spaces, business centres and venues. Your clients book rooms themselves under your rules, and every booking arrives priced, permissioned and ready to invoice.
No. Every operator gets their own installation, own database and own subdomain. There is no shared multi-tenant database. Total data isolation, by design.
Yes. Clients get a self-service portal with the drag-to-book calendar, recurring bookings, edits and cancellations under your notice-period rules, and you can publish a public catalogue guests browse without logging in.
Yes. Optional Stripe pay-by-card at booking, monthly or quarterly statements per customer, branded PDFs, CSV exports and a one-click Xero sales invoice CSV.
A working booking site on your subdomain takes about 20 minutes to stand up. Buildings, rooms and clients import from CSV templates, and branding is configured from the admin portal. No code, ever.
No per-user fees, and you can invite every client and colleague you like. Pricing depends on your rooms and buildings, so get in touch and we’ll price it for you.